Recruiting with MS Office – how Excel and Co. support the recruitment process

Microsoft Office is a software package that contains all the programs you need for your job. Recruiting can also benefit from Word, Excel, OneNote, etc. An overview of how you can use the programs efficiently when recruiting staff.

Darum ist Microsoft Office so wichtig fürs Recruitment

Efficient text editing: Recruiters can use Word to quickly create and format appealing job descriptions and reports.
Data analysis and reporting: Excel makes it possible to analyze applicant data and efficiently create reports on recruiting key figures.
Professional presentations: PowerPoint helps you to create convincing presentations for job interviews and company presentations.
E-mail and appointment management: Outlook helps HR staff to organize e-mails, coordinate applicant appointments and set reminders.
Central notes and knowledge management: With OneNote, recruiters can store all relevant information and notes on candidates centrally and retrieve them quickly.

Excel for recruiting, controlling and everything with numbers

The Excel spreadsheet program supports everything where numbers are involved. For example, when displaying open positions or tracking reasons for rejections by the company or applicants. Applicant information can also be presented clearly in tabular form.

Tip: Good Excel templates for diagrams, schedules and more are available at Excelvorlage.de.

Word for writing job advertisements and other texts

The word processing program Word offers the possibility to create job profiles and Job Advertisements These can then be saved as PDF and, for example, on the Career Page upload. On the applicant side, Word is probably one of the most popular programs for creating CVs.

Tip: Microsoft offers various templates for Word as Download.

OneNote for taking notes in job interviews and all kinds of notes

*With OneNote, recruiters can take and share notes. (Image source: SFIO CRACHO – Shutterstock.com)*

OneNote is a digital notebook. HR staff can use it to take notes during job interviews or to write down minutes. Checklists for Onboarding or other measures can be easily created with OneNote. The notebooks can then be shared with selected people via OneDrive.

Tip: Recruiters can find ready-made OneNote templates, e.g. for protocols or task lists.

PowerPoint to present KPIs and schedules

Recruiters use PowerPoint to present important recruitment goals, timelines in the recruiting process or key figures to their superiors, colleagues or clients. The advantage is that different media can be used for visualization, from audio to graphics to videos.

Tip: Sites like Slidesgo have presentation templates that can also be easily uploaded to Google Slides and shared with others online.

Outlook for contacting candidates and scheduling appointments

Microsoft Outlook is an email program. It can be used not only to contact candidates and clients, but also for scheduling appointments. Invitations to video conferences in Microsoft Teams can be easily sent and saved in the Outlook calendar so that none of the participants miss the appointment.

Tip: There are various tutorials on YouTube, some of which are specifically tailored to recruiters, e.g. Outlook For Recruiters .

(Cover photo source: Kaspars Grinvalds – Shutterstock.com)