What is a requirements profile? Here you will find the definition and learn how to create one.
What is a requirements profile? Here you will find the definition and learn how to create one.
A requirements profile is a central document that almost all recruiters and HR teams work with. We have summarised what it is and how to create it below. We also provide an example of a typical requirements profile.
In the context of human resources and recruiting, the requirements profile is an instrument that forms the basis for the entire selection process. This document is used to define the specific qualifications, skills, experience and personal characteristics that an applicant should have for a certain position. This way, a position can be filled in the best possible way and the applicants know from the outset what Soft skills or. Hard skills, qualifications and competencies they must possess for this position.
Not only does it structure the selection process, it also helps minimize discrimination and bias by providing clear and objective criteria for selecting the best candidates.
A requirements profile contains information on various requirements associated with a specific position:
A key part of the job profile is the qualifications required for the position. This includes academic degrees, certificates and licenses required to successfully perform the specific tasks of the role. These qualifications establish the educational background that applicants should bring and create a clear line between those who meet the basic requirements and those who do not.
The skills and competencies that an applicant must have are also described in detail. This includes both technical skills and Soft skillsFor example, it may be necessary to have programming skills, project management skills, negotiation skills or communication skills. These requirements reflect the specific challenges of the position and serve as a guide for the evaluation of applicants.
Another important aspect of the job profile is the required work experience. This defines how many years of experience in similar positions or in the industry are necessary. In addition, the main responsibilities and tasks associated with the role are described. This allows candidates to get a clear picture of what is expected of them and what their work will look like.
In some cases, the job profile also contains information about personal characteristics and individual traits that are relevant to the position. Examples include flexibility or willingness to travel for business. These requirements are often closely linked to the company culture and the specific requirements of the position.
Creating a clear and precise requirements profile requires careful planning and coordination. Here are the key steps to creating an effective requirements profile:
Step 1: Analysis of the position and company goals
Before you start creating the requirements profile, it is important to consider the position in the context of the company's goals. What tasks and responsibilities are associated with the position and how do they contribute to achieving the company's goals? A thorough analysis of the position makes it possible to define the requirements precisely.
Step 2: Discussions with relevant stakeholders
To get a comprehensive picture of the requirements, conversations should be held with relevant stakeholders. These could be executives, team members or department heads who can offer insights into the expectations of the position. These interactions help to get a clear idea of what is expected from a candidate.
Step 3: Determine qualifications and experience
Based on the findings from the position analysis and discussions with stakeholders, the required qualifications and experience should be defined. This includes, for example, academic degrees, certificates, professional backgrounds and the number of years of relevant professional experience.
Step 4: Defining skills and competencies
In addition to qualifications, specific skills and competencies are crucial. Both technical skills and soft skills should be listed here.
Step 5: Formulating the requirements profile
After all relevant information has been collected, the job description should be clear and concise. It should include descriptions of the main responsibilities and tasks associated with the position.
Step 6: Verification and validation
The requirements profile created should then be reviewed and validated by relevant stakeholders and experts in the company. This ensures that there are no significant gaps or inaccuracies and that all requirements are appropriate and realistic.
Requirements profile for software developers
position: Software developer
Department: Technology
Location: Berlin
Company description: We are an innovative technology company specializing in the development of software solutions for the automotive industry. Our mission is to shape the future of mobility and provide the most advanced solutions for our customers.
tasks and responsibilities:
Qualifications:
Skills and competences:
Personal characteristics and traits:
This example illustrates what a job description for a specific position might look like in recruiting. It provides clear insights into the qualifications, skills, experience and personal characteristics required for the position of a software developer in a technology company. It helps applicants assess their suitability for the role and supports the recruiting team in selecting the best candidates.
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(Source cover photo: https://de.freepik.com/fotos-premium/mann-der-einen-computer-mit-rekrutierungssymbol-haelt_32308659.htm by @tiko33)
